From the DataScope Web Platform, you can check your forms' answers, use filters to find specific information, and access the export options available on your account.
🔎 How do I search for answers?
Log in to the DataScope Web Platform.
Go to Home.
Use the available filters to find the answers you need.
You can filter answers by different criteria, such as:
Date
Place
Form
Status
User
Form code
Asset
Question name and answer
🔍 Search by question and result
You can search for answers using a question's name and the value recorded as the answer.
For example:
Question name: Client
Result: ABC
Note: to use the Result filter, you first need to enter the corresponding Question name (it can be just part of the name).
📤 How do I export answers?
To export the results obtained with the filters, select the form, click the Export button, and complete the required fields:
Form: it needs to be selected in the filters for the Export button to be available.
Download format: choose among the available formats, explained below.
Email: the address where you want to receive the exported file.
Once you complete the fields, you'll receive the email with the exported information within a few minutes.
The available formats include:
Excel grouped by questions: each row in the file represents a question and contains the information from the selected answers.
Excel grouped by form: each row represents a form answer, and the columns contain the information recorded in it.
Excel grouped by repeatable questions: this format lets you organize the information recorded within repeatable question groups. When there are different repeatable question groups, the information can be organized across different sheets within the same file.
Excel with PDF documents: gives you an Excel file that contains links to the PDF documents corresponding to the answers.
PDF documents in ZIP: gives you the PDF documents for the answers in a ZIP file.
⚠️ Two ways to export, with different formats enabled
There are two ways to export data from Home, and each one enables different formats:
Exporting with filters (without selecting individual answers), enables all Excel and PDF options.
Selecting answers with the checkboxes, only enables the PDF documents in ZIP option.
If you see the Excel options disabled, deselect the individual answers and use the filters to define what data to export.
⚠️ Why can't I export?
If the Export option is disabled or unavailable, check:
That you've selected a form in the filters.
That the selected date range isn't longer than 6 months. If the period exceeds this limit, the export option will remain disabled, even if the rest of the filters are set up correctly.
That your user has permission to export information.
That your plan includes the export feature, since free accounts don't have this feature.
Important: the available options can vary depending on the export context. For example, exporting PDF documents in ZIP may have different conditions than Excel exports.
If you need to export specific answers, first check what type of export you want to do and apply the corresponding filters, checking in particular that the date range doesn't exceed 6 months.
📌 Want to modify or delete an answer?
From Home, you can also access other actions on your answers, depending on your user's permissions.