You can export your forms' answers to different Excel formats from the Home section of the DataScope Web Platform.
📊 How do I export answers to Excel?
Log in to the DataScope Web Platform.
Go to Home.
Select the form whose answers you want to export.
Apply the filters you need to define the answers you want to include.
Select Export.
Choose the Excel format you want to use.
Enter the email address where you want to receive the file.
Confirm the export.
The file will be processed, and you'll receive an email with a link to download it.
📌 Important: to enable the export options, you first need to select a form in the filters. The date range used for the export can't exceed 6 months.
📁 What Excel formats are available?
Excel grouped by questions
In this format, each row in the file represents a question from the selected form.
Excel grouped by form
In this format, each row represents a form answer, and the columns contain the information recorded in that answer.
Excel grouped by repeatable questions
This format lets you organize the information recorded within Repeatable Questions. If the form contains different Repeatable Question groups, the information can be distributed across different sheets within the same file.
Excel with PDF documents
Gives you an Excel file that also includes links to the PDF documents corresponding to each answer.
PDF documents in ZIP
Generates a ZIP file that contains a PDF document for each answer included in the export.
🔎 Which answers are included in the file?
The exported information will depend on the filters applied before starting the export.
That's why, before selecting Export, you should check that you've selected:
The correct form.
The corresponding date range.
The users, places, or statuses you want to include.
Any other necessary filter.
⚠️ Can't export to Excel?
If the Excel option appears disabled or you can't start the export, check:
That you've selected a form.
That the date range isn't longer than 6 months.
That your user has permission to export information. See: Can I restrict permissions for certain users?
That your plan includes the export feature, since free accounts don't have this functionality.
That you don't have individual answers selected (checkboxes). Exporting to Excel only works through filters. If you have answers selected, deselect them first.
📌 Important: the available options can vary depending on the export context. In particular, selecting individual answers doesn't necessarily enable the same options as exporting using the applied filters.
If you need help with an export issue, see: What do I do if I can't export my answers?
🔄 What happens if I modify the form after answers have been recorded?
The Excel file reflects the form's current structure.
If you add a new question, previous answers won't have information in that column.
If you delete a question, the historical information associated with that question is kept in the export, while new answers won't have data for that field.
📌 Remember
Before exporting:
Select the form.
Apply the necessary filters.
Check the date range.
Select the Excel format you need.
Confirm the email address where you want to receive the file.